Recruiting Administrator

Position Overview 

The Recruiting Administrator will support and implement recruiting and marketing initiatives for the Health Recruiting team.  
 

Responsibilities

• Consult with the Recruiting Manager to discover staff requirements and specific job objectives
• Work with Contract Managers to assemble candidate submission packages for contract employees/ICs being rehired or push through onto a new position
• Create and manage job orders in ATS/CMS for contract employees/IC’s being rehired
• Assist Recruiters with various duties, such as submitting security clearance requests, creation and cancellation of job orders in ATS/CMS, and assembling candidate submission packages
• Assist with conducting ATS/CMS audits on topics such as credentials, job postings, new hires
• Assist with preparing and compiling various reports and presentations
• Stay informed on the latest recruiting trends, tools, and best practices to enhance hiring strategies and improve candidate experience
• Assist with gathering market data and formatting resumes for bid submissions
• Participate in recruiting process improvement projects as required
• Assist Recruiters in planning and executing effective social media recruitment campaigns that will help attract high caliber candidates
• Support recruitment team with creation of social media content
• Monitor and analyze the effectiveness of marketing initiatives and making data-driven adjustments to optimize results
• Create and maintain central repository of marketing collateral for social media and print advertising
• Assist in designing print ads, manage content deadlines, and ensure alignment with publication specifications.
• Manage event calendars, coordinate exhibitor registrations, and oversee logistics for in-person and virtual job fairs and conferences, including sourcing promotional materials, coordinating shipping of booth to/from events, and creating marketing content.
• Enhance Calian visual presence through branded templates, bilingual content, an expanded image library, and consistent application of branding guidelines, working closely with Calian’s Commercial Team to align efforts and ensure a unified brand voice across all initiatives.

Qualifications

• Strong administrative and time management skills
• Solid knowledge of managing recruitment initiatives
• Familiarity with emerging trends on social media platforms, including LinkedIn, Facebook, and Instagram
• Ability to prioritize and complete projects within deadline
• Strong verbal and written communication and interpersonal skills
• Ability to work independently and with a team
• Flexibility and adaptability to changes in technology
• Excellent networking abilities
• Completion of degree or diploma in SEO, Marketing, Communications, Human Resource Management, Business Administration, and/or another related field
• A minimum of 1 year experience in administrative functions
• Demonstrated experience in managing and optimizing social media platforms (i.e. LinkedIn, Facebook, etc.) for recruitment and marketing purposes, with a strong understanding of audience engagement strategies and content creation
• Experience with HR databases, applicant tracking systems (ATS) and candidate management systems (CMS)
• Advanced computer skills (Microsoft Outlook, Word, Excel and PowerPoint)
• Experience using Canva is an asset
• Bilingual (English/French) preferred

 Additional Requirements 
 Ability to obtain and maintain Government of Canada Secret-level security clearance is required. 

Compensation 
$55,000 - $60,000 

 Vacancy 
 We have 1 available position(s). 

Job Title: Recruiting Administrator 

Requisition Number: 2315

Date: April 13, 2026 

Location 1: Ottawa, ON