Office Coordinator (Ottawa,ON)

Position Overview

We are looking for a part-time Office Coordinator for our Ottawa, Palladium Drive site. This role will support front-office operations, administration, event planning, and special projects for 2–3 days per week. The ideal candidate is independent, proactive, and adaptable, able to manage multiple priorities while creating a positive experience for employees, visitors, and clients.

Note: This is an on-site role in Ottawa, with some flexibility to adjust hours as needed.

Responsibilities

Administration

• Manage the front office, main phone line, printers, and office supplies on your scheduled days.
• Greet employees, visitors, and clients, ensuring a professional and welcoming environment.
• Maintain visitor records in accordance with security procedures.
• Support finance and management with filing, proof of deliveries, and other administrative tasks.
• Compile and present data to management using analytical skills.

Office Management

• Maintain inventory and coordinate procurement of office supplies.
• Ensure office equipment is properly maintained and serviced.
• Liaise with Facilities, vendors, building management, and IS support.
• Assist with office and facility project planning and execution.

Event Planning

• Coordinate office activities and company-wide events.
• Organize employee engagement initiatives and team-building events.

Additional Duties

• Support special projects and research tasks as assigned by management.
• Assist with travel coordination, Concur bookings, and liaising with finance/travel providers, as needed.

Qualifications

• Business diploma or equivalent administrative experience.
• Minimum 3 years in an administrative or office coordination role.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong multi-tasking, prioritization, and problem-solving skills.
• Excellent written and oral communication; able to interact effectively at all levels.
• Demonstrated tact, diplomacy, and confidentiality.
• Resourceful, proactive, and able to work independently.

Additional Requirements

• Must be based on-site in Ottawa; part-time schedule of 2–3 days per week.
• Flexible and adaptable, able to handle changing priorities within scheduled days.
• Committed to creating a positive experience for employees and visitors.
• Able to anticipate needs, solve problems independently, and maintain professionalism under pressure.
• Willingness to take on special projects and travel coordination responsibilities occasionally.

Job Title: Office Coordinator
Requisition Number: 2264
Date: February 26, 2026
Location 1: Ottawa, ON
Remote: No
Business Unit: Corporate
Department: Human Resources
Job Type: Part-time
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