Administrative Assistant

For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world better every day.

Position Overview

The Administrative Assistant will provide administrative support to client projects, including attending and scheduling meetings, producing records of discussions, and preparing travel arrangements and expense reports.

Additionally, the Administrative Assistant will perform a variety of administrative tasks within the Nuclear and Environmental division and will contribute to the efficiency and success of our growing team by providing timely support to the Senior Director, Nuclear and Environment.

Responsibilities

• Support project managers in preparing for and conducting client meetings (agenda, presentations, and minutes)

• Format information for internal and external communication – memos, emails, presentations, proposals, and reports

• Make travel arrangements and prepare expense reports for project staff and senior-level management
• Act as a resource to the Senior Director in support of developing business opportunities and proposals
• Support the Senior Director in a variety of administrative functions
• Support the Senior Director in month-end financial reporting requirements        

Qualifications

• Completion of a degree in business or equivalent
• Excellent MS Office knowledge
• 2-3 years of experience working in an executive assistant or administrative support function
• Display a high commitment to quality
• Detail and goal-oriented
• Excellent written and verbal communication skills
• Highly effective in organization and planning
• Team-player who looks for win-win solutions and provides excellent customer service to both external and internal customers

Additional Requirements

• This is a hybrid position
• There will be some travel up to 20%
• You will be able to obtain a Government Security Clearance at the Reliability level

Job Title: Project Assistant

Location: Ottawa

Remote: Hybrid

Division: Advanced Technologies

Department: Nuclear

Job Type: Full-Time

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