Proposal Content Management Specialist

For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world better every day. 

Hybrid | Ottawa, ON | 4-Month Co-op (Possible Extension) | Reliability Clearance Required 

Position Overview 

The proposal content management specialist plays an active role to ensure the quality and accuracy of electronic proposal records. The specialist also provides support for other parts of the organization related to proposal processes and procedures.  

The proposal content management specialist is a key resource for the organization, reviewing and maintaining the accuracy of the proposal teams’ electronic documents ensuring proposal content is accessible to individuals pursuing sales opportunities. 

Responsibilities 

• Act as the librarian for the RFP content in response management software, reviewing submitted content for adherence to style guidelines and content management practices. 

• Maintain the RFP Supporting Document Templates, ensuring they are up to date. 

• Act as the primary support liaison between the proposal management software provider and the Calian team, re: support and configuration requests. 

• Train new team members on proposal management software including onboarding and maintaining employee lists and permissions within the tool. 

• Effectively communicate important changes to contributors and users through notifications and established workflows. 

• Assist in managing reviews of content, reminding SME to review content following the established review schedule. 

• Participate in quality improvement initiatives by assessing proposed guidelines, procedures and processes related to records management and electronic document filing, for efficiency and effectiveness and making recommendations to the content manager for improvement 

• Perform other related duties, as assigned 

Qualifications 

• Pursuing a bachelor's degree in marketing, business writing, business strategy, or other similar area   

• Excellent project management skills with the ability to effectively coordinate multiple projects, deadlines, and priorities  

• Excellent verbal and written communication skills  

• Experience with Microsoft Office (Excel, Outlook, Teams, SharePoint)  

• Desire to gain knowledge and practical experience in ethical AI usage