Recruiting Administrator

Ottawa, ON | Hybrid 

Position Overview 
 
The Recruiting Administrator supports day-to-day recruiting operations and marketing activities for the Learning Recruiting team. This role focuses on administrative recruiting support, ATS/CMS management, candidate submissions, and coordination of recruitment marketing initiatives. 
 

Responsibilities 
 

• Support the Recruiting Manager and Recruiters with administrative and operational recruiting tasks 

• Source candidates using LinkedIn, job boards, and internal databases 

• Conduct initial candidate pre-screening (resume review and phone screens) and share recommendations with Recruiters 

• Work with Learning Contract Managers to assemble candidate submission packages for contract employees/ICs being rehired or moved into new roles 

• Create, update, and manage job orders in ATS/CMS, including creation and cancellation as required 

• Submit and track security clearance requests 

• Conduct ATS/CMS audits (e.g., credentials, job postings, new hires) 

• Prepare and compile recruiting-related reports and presentations 

• Assist with gathering market data and formatting resumes for bid submissions 

• Support recruiting process improvement initiatives as assigned 

• Assist with planning and executing social media recruitment campaigns 

• Support creation and maintenance of recruitment-related social media content 

• Monitor and report on the effectiveness of recruitment marketing initiatives 

• Maintain a central repository of recruitment marketing collateral (social and print) 

• Assist with coordination of recruitment events (job fairs, conferences), including registrations, logistics, and promotional materials 

• Support consistent branding across recruitment materials in collaboration with internal teams 

Qualifications 

• 1+ year of experience in a recruiting role 

• 1+ year of experience in an administrative role, supporting multiple stakeholders 

• Experience working with ATS and/or candidate management systems (CMS) 

• Strong administrative, organizational, and time-management skills 

• Ability to manage multiple priorities and meet deadlines 

• Strong written and verbal communication skills 

• Comfortable supporting social media platforms (e.g., LinkedIn, Facebook) for recruitment purposes 

• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint 

• Ability to work independently and collaboratively in a fast-paced environment 
   

Additional Requirements 
 

• Ability to obtain and maintain Government of Canada Secret-level security clearance is required. 

Compensation 
 

$55,000 - $65,000 

Vacancy 
 
We have 1 available position(s). 

Job Title: Recruiting Administrator 

Requisition Number: 2195 

Date: February 2, 2026 

Location 1: Ottawa, ON