Recruiting Administrator

Position Overview

We are looking for a proactive and organized Recruiting Administrator to provide operational and administrative support to one of our recruiting teams. In this role, you will support candidate pre-screening, recruiting administration, reporting, security clearance tracking, market analysis, recruitment marketing, and event coordination.

This opportunity is well suited to someone who brings practical recruitment exposure, takes accountability for their work, embraces technology, and wants to continue developing within talent acquisition.

Responsibilities

• Complete administrative candidate processing activities, including offer documentation, approvals, job orders, candidate submission packages, and security clearance coordination
• Pre-screen candidates received through general applications and referrals, document relevant information, and maintain qualified talent within the candidate database
• Support Recruiters with higher-volume candidate screening initiatives
• Create and manage job orders within applicant tracking and candidate management systems
• Assist with audits related to credentials, job postings, and new hires
• Prepare recurring recruiting reports and format information from automated reporting tools
• Support market analysis related to candidate availability and compensation
• Track security clearance expiries and assist with clearance requests
• Coordinate job fairs and recruitment events, including registrations, event calendars, promotional materials, shipping, and logistics
• Support social media recruitment campaigns, marketing content, branded templates, print advertising, and recruitment collateral
• Maintain a central repository of marketing materials and support alignment with branding guidelines
• Gather market data and format resumes for bid submissions
• Contribute to recruitment process improvement projects

Qualifications

• Completion of a degree or diploma in Human Resource Management, Business Administration, Marketing, Communications, SEO, or another related field
• A minimum of 1+ years of relevant recruiting related administrative experience
• Practical exposure to facets of the recruitment process, ideally including candidate pre-screening
• Experience using an applicant tracking system, candidate management system, or comparable HR database
• Strong administrative, organizational, and time management skills
• Strong attention to detail and the ability to manage competing priorities and deadlines
• Excellent written and verbal communication and interpersonal skills
• Ability to work independently while contributing effectively within a team
• Confidence using technology and a demonstrated willingness to learn new systems and tools
• Advanced skills with Microsoft Outlook, Word, Excel, and PowerPoint

Additional Requirements

• Must be eligible to obtain and maintain a Canadian Government Security Clearance at the Reliability Level, Secret preferred
• English & French bilingualism will be considered an strong asset for this role
• The preferred location for this role the Ottawa/Kanata region, with some flexibility for candidates located slightly outside the National Capital Region
• This position operates within a regular office and hybrid work environment
• Experience with social media recruitment, content creation, recruitment marketing, or audience engagement is considered an asset
• The successful candidate will be proactive, accountable, coachable, collaborative, and comfortable speaking up and contributing ideas

Compensation

$53,000 to $63,000CAD annually.

Position Type

We have 1 full-time, permanent position available.

Job Title: Recruiting Administrator

Requisition Number: 2640

Date: October 14, 2026

Location 1: Ottawa

Remote: Hybrid

Business Unit: Defence & Space

Department: Recruiting

Job Type: Full-time

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